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SCOPE and PURPOSE
Applies accepted procedures to the preparation and maintenance of financial and business transaction data. Prepares reports to ensure accurate accounting records. Performs complex clerical and intermediate level accounting activities.

RESPONSIBILITIES
• Performs any combination of routine calculating, posting business transactions, processing invoices, and verifying financial data for use in maintaining accounts payable records. Ensures 3 way match and 2 way match is in place.
• Ensures proper general ledger and cost center coding of invoices.
• Processes checks to pay invoices weekly and reimbursable employee expenses bi-monthly.
• Posts invoices, purchase orders, and expense reports.
• Pulls invoices to match checks.
• Maintains adequate check stock.
• Maintains vehicle files, ensuring inspections and registrations are current.
• Processes refund checks.
• Acts as secondary administrator on cell phone account.
• Initiates, maintains and pays leases for corporate housing.
• Maintains and pays lease for property in California.
• Maintains contract for postage meter.
• Maintains log for offsite storage of archived files.
• Sends, retrieves, and returns files to offsite storage as needed.
• Prepares accounts payable aging report.
• Orders, receives, and distributes office supplies for the company.
• Maintains files and updates to company’s insurance policies.
• Submits quarterly reports to the insurance broker for Ocean Cargo Policy.
• Performs research and special projects as directed by management.
• Relieves the receptionist as necessary.
• May have lead responsibilities over entry level accounting staff.
• Knows and understands operating and technical procedures and workplace instructions.
• Carries out work assignments to the highest quality level.
• Performs various other duties and activities as assigned by the supervisor.

ORGANIZATION RELATIONSHIPS
Regardless of other duties, has a responsibility to follow production, safety, and quality procedures.

REQUIREMENTS
1. Education and Training – High school diploma or as deemed sufficient by management.
2. Technical Requirements – Proficient in SAP and Microsoft Office including Word and Excel. Able to: maintain a high level of confidentiality; apply reasoning to solve practical problems; interpret a variety of instructions furnished in written, oral diagrammatic, or schedule form; multi-task in a fast paced environment and possess excellent communication skills.
3. Experience – 3-5 years of directly related training and/or experience.
4. Must be able to lift up to 50 lbs, stand, sit, kneel, crawl, see, read, hear, have the physical and mental ability to travel independently and the physical and mental ability to comply with customary workshop, office, job site work environments, safety requirements and other customary regulations and requirements in these environments.