Accounts Payable Specialist
Pay: $27.00 per hour
Temp to Hire
Position Summary:
Our client is growing and therefore we are seeking a detail-oriented and dependable Accounts Payable Specialist to manage the full-cycle accounts payable process. This role is responsible for ensuring accurate, timely, and compliant processing of vendor invoices through proper three-way matching, real-time transaction entry, and continuous improvement of internal controls. The ideal candidate will play a key role in maintaining strong vendor relationships while supporting the company’s financial integrity and operational efficiency.
Key Responsibilities:
- Process high-volume vendor invoices accurately and efficiently, ensuring proper three-way matching (purchase order, receiving documentation, and invoice) prior to payment.
- Perform real-time data entry of invoices, credits, and payments to maintain up-to-date and accurate financial records.
- Review invoices for accuracy, proper approvals, coding, and compliance with company policies and contractual terms.
- Ensure timely payment of all vendors, taking advantage of discounts when applicable and avoiding late payment penalties.
- Investigate and resolve invoice discrepancies, pricing issues, and vendor inquiries promptly and professionally.
- Reconcile vendor statements and resolve outstanding balances or discrepancies.
- Assist in strengthening and maintaining internal controls related to accounts payable to ensure accuracy, prevent errors, and reduce fraud risk.
- Collaborate with Purchasing, Receiving, and Operations teams to resolve PO, receipt, and invoice variances.
- Support month-end close activities, including AP accruals, reconciliations, and reporting.
- Maintain organized and complete AP documentation in accordance with company record retention policies.
- Assist with audits by providing documentation and responding to auditor inquiries as needed.
Qualifications & Skills:
- Minimum of 5 years of heavy accounts payable experience, preferably in a manufacturing or construction-related environment.
- Strong understanding of three-way match processes and internal control principles.
- Experience with ERP or accounting systems and high-volume invoice processing.
- High level of accuracy, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
- Strong organizational, time-management, and problem-solving skills.
- Excellent communication skills and ability to work collaboratively across departments.
- Proficiency in Microsoft Excel and other Microsoft Office applications.
Preferred Attributes:
- Experience in a manufacturing, distribution, or project-based accounting environment.
- Demonstrated ability to identify process improvements and enhance AP efficiency and controls.
- Strong customer service mindset with a focus on maintaining positive vendor relationships.
