Accounts Receivable Specialist
Temp to Hire
Pay: $22.00 per hour
Our client is seeking a detail‑oriented and proactive Accounts Receivable (AR) Specialist to manage billing, collections, and customer account reconciliation. This role is essential to maintain healthy cash flow, supporting managers, and ensuring accurate financial reporting in a fast‑paced, service‑driven environment.
Key Responsibilities:
Billing & Invoicing
- Prepare and issue invoices for installation projects, service work, maintenance agreements, and recurring monitoring.
- Validate billing data with project managers, service coordinators, and sales teams.
- Ensure milestone billing aligns with contract terms, change orders, and percent‑complete updates.
- Maintain accurate customer records and billing schedules.
Collections & Cash Application
- Monitor aging reports and proactively follow up on outstanding balances.
- Apply customer payments (ACH, check, credit card) accurately and promptly.
- Resolve short‑pays, overpayments, and unapplied cash.
- Maintain positive, professional communication with customers regarding payment status.
Account Reconciliation & Reporting
- Complete daily deposit reconciliations
- Reconcile AR subledger to the general ledger monthly.
- Investigate discrepancies and collaborate with internal teams to resolve issues.
- Prepare weekly AR aging summaries and cash‑flow projections for leadership.
Cross‑Functional Collaboration
- Work closely with project managers to ensure billing accuracy and timely documentation.
- Coordinate with service and installation teams to confirm job completion and billable events
- Support the Controller with month‑end close activities.
Qualifications:
- 3+ years of AR experience; experience in construction, integration, or service‑based industries preferred.
- Strong understanding of progress billing, T&M billing, and recurring revenue models.
- Proficiency with accounting software (e.g., QuickBooks, NetSuite, Sage Intacct, or similar).
- Excellent communication and customer service skills.
- Strong attention to detail and ability to manage multiple priorities.
- Familiarity with lien releases, waivers, and compliance documents is a plus.
Success Traits:
- Organized and deadline‑driven.
- Confident communicator with customers and internal teams.
- Comfortable owning the AR function from start to finish
- Able to identify process gaps and recommend improvements.
