Administrative/Executive Assistant
Temp to Hire
Pay: $20.00 - $23.00 per hour
Responsibilities:
- Communicates selected business matters with headquarters and other divisions.
- Handles travel arrangements for company personnel from overseas, including hotels, cars, and flights; coordinates company employee visits for domestic and international and the customers here in US or other countries.
- Handles domestic and international travel arrangements for company personnel (managers, salespeople, welders, mechanics, and technicians) and handles travel expenses incl. documentation.
- Helps during trade shows, events, town halls, trainings, meetings by organizing and scheduling, ordering supplies and food etc. as needed.
- Handles mail, including certified and registered mail and any mail requiring special handling.
- Get mail and distribute it. Runs to the bank if required by accounting.
- Manages company apartment and vehicles. Coordinates vehicle usage/assignment, registration, maintenance, washes etc. All communication with leasing offices, lease renewals, stocking apartment, manage cleaning services, setup utilities and manage utilities etc.
- Answers the company phone when the receptionist is unavailable.
- Reviews travel expenses for executive management.
- Performs various other duties and activities as assigned by CEO.
Requirements:
- Education and Training – High School diploma or as deemed sufficient by management.
- Technical Requirements – Proficient in Microsoft Office. Able to interpret a variety of instructions furnished in written, oral diagrammatic, or schedule form.
- Able to multi-task in a fast paced environment and possess excellent communication skills.
- Experience – 2- 3 years of directly related training and/or experience.
