Administrative Assistant II - Katy, TX 77494
Temp to Hire
Pay: $21.00 per hour
Hours: Monday - Friday, 8:00 AM - 5:00 PM
This is NOT a remote work position. Must work on-site in office environment.
Summary:
The Administrative Assistant II is responsible for providing administrative support of the on-site office and Association operations. This position will work closely with the Office Managers and Coordinators to support them with general operations and meetings of the Association.
Responsibilities:
- This position reports to the Office Manager.
- Supports the workflow of a specific department or team
- Answers and directs phone calls, including distribution of off-hours messages
- Provides back up support to other Administrators including the Front Desk. Assists and directs all guests, clients and customers for meetings, appointments and service
- Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed
- Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager's meeting notes and distributes accordingly
- Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.
- Data entry required. Process, filter, and prepare work orders.
- Respond to Resident calls, emails and in person inquiries related to compliance letters and architectural applications.
- Assists Managers and Coordinators with Board/Committee reports and meeting preparation.
- Assists with special projects as needed. Other duties as assigned.
Qualifications:
- Proficient in use of Microsoft Office software
- Possess effective and professional communication skills, both verbal and written
- Multi-tasking abilities essential
- Strong organizational, leadership and problem-solving skills
Education/Experience:
- High School Diploma or GED and 2-3 years related experience preferred
- Community management or HOA experience preferred
