Bilingual Office Administrative Assistant
Temp to Hire
Hours: Monday - Friday, 8:30 AM - 5:30 PM
Pay Rate: $25.00/hr
About the Role
We are seeking a professional, reliable, and highly organized Office Administrative Assistant to join our manufacturing facility. This role serves as the first point of contact for employees, customers, and visitors — representing our company’s values of professionalism, teamwork, and innovation in renewable energy.
The ideal candidate is polished, punctual, and proactive, with excellent communication skills in both English and Spanish, and a positive, team-oriented mindset. This position requires flexibility and a willingness to “wear multiple hats” to support the overall success of the office and facility operations.
Key Responsibilities
- Greet and assist visitors, customers, and vendors in a friendly and professional manner.
- Answer and direct phone calls, take messages, and provide information as needed.
- Retrieve, sort, and distribute incoming and outgoing mail and packages.
- Maintain inventory of office and breakroom supplies; submit purchase requests as needed.
- Prepare and issue employee access badges and assist with security check-ins.
- Escort and monitor visitors, vendors, and contractors while on-site.
- Assist with scheduling meetings, preparing meeting spaces, and coordinating facility tours.
- Submit business card orders and handle other basic administrative requests.
- Keep reception, conference, and common areas organized and welcoming.
- Provide general administrative support for HR, Operations, and other office functions as assigned.
- Collaborate with team members to ensure smooth daily operations and maintain a positive workplace culture.
Qualifications
- High school diploma or equivalent required; associate degree preferred.
- 1–3 years of administrative, front desk, or office coordination experience.
- Bilingual in English and Spanish required.
- Excellent communication and interpersonal skills.
- Strong organizational skills and attention to detail.
- Proficiency with Microsoft Office (Word, Excel, Outlook) and general computer literacy.
- Professional appearance, punctuality, and a strong customer-service mindset.
- Ability to manage multiple priorities and handle confidential information with discretion.
- Team player with a proactive attitude and willingness to take initiative.
