Assistant Controller
Direct Hire
Salary: $120K - $150K annually (bonus eligible)
In-Office
Position Summary
The Controller is responsible for directing and overseeing the organization’s financial activities, office administration, human resources, IT infrastructure, and inventory control systems. This role ensures financial integrity and compliance with internal policies and external regulations, while supporting the company's strategic goals through accurate financial reporting, effective team leadership, and continuous improvement in processes and controls.
Key Responsibilities
The essential duties and responsibilities include, but are not limited to:
- Develop and implement financial, administrative, and operational policies, goals, and procedures.
- Recommend improvements to existing systems, policies, and corporate programs.
- Lead internal audits, reviewing accounting and administrative controls.
- Prepare and submit reports to regulatory agencies.
- Identify and resolve accounting discrepancies, implementing corrective actions as needed.
- Supervise the work of accounting and administrative staff, ensuring accuracy and
compliance. - Standardize and streamline processes to enhance departmental efficiency.
- Participate in and ensure compliance with ISO certification processes.
- Oversee audit preparation and actively participate in audit fieldwork.
- Reconcile bank statements and general ledger accounts on a monthly basis.
- Prepare and analyze financial statements and profitability reports.
- Record monthly journal entries and adjustments.
- Generate and submit monthly borrowing base certificates for credit facilities.
- Review and approve inventory revaluations.
- Monitor accounts payable and accounts receivable for accuracy and timely resolution.
- Evaluate and negotiate credit and payment terms with vendors and customers.
- Review contractual terms and conditions related to customers and vendors.
- Ensure proper application of sales tax and file appropriate tax forms.
- Manage cash flow and prepare vendor payments via check, ACH, and wire transfer.
- Oversee the Positive Pay reporting process for fraud prevention.
- Review and approve employee expense reports and office supply purchases.
- Process and submit payroll; assist with benefit plan renewals.
- Administer the annual employee performance review process.
- Manage office leases, general administrative functions, and IT support.
- Foster a positive workplace environment; address and resolve personnel issues.
- Collaborate with the management team to align financial planning with company strategy.
- Direct and maintain SAP/ERP systems and support IT infrastructure and data security.
- Support the Senior Vice President and CFO with special projects as required.
Supervisory Responsibilities
- This position directly supervises employees in the Accounting and IT Departments.
- Responsibilities include recruiting, training, assigning tasks, evaluating performance, providing feedback, and resolving conflicts in accordance with company policies and applicable laws.
Core Competencies
- Analytical Thinking: Synthesizes complex data and develops process improvements.
- Problem Solving: Identifies root causes, recommends effective solutions.
- Technical Proficiency: Demonstrates accounting expertise and technology fluency.
- Communication Skills: Communicates clearly and effectively in both written and verbal formats.
- Leadership: Inspires teams, provides strategic direction, and manages change effectively.
- Teamwork: Builds collaborative relationships and promotes team success.
- Strategic Thinking: Aligns departmental goals with overall business strategy.
- Business Acumen: Understands financial implications of decisions and drives profitability.
- Quality & Compliance: Promotes accuracy, continuous improvement, and regulatory adherence.
- Adaptability: Navigates change with professionalism and flexibility.
Ethical Conduct: Upholds integrity, transparency, and respect in all actions.
Qualifications
Education
- A Bachelor’s degree in Accounting or a related field is required
Experience
- Minimum of 10–12 years of relevant accounting and financial management experience, with demonstrated leadership in a similar role.
Skills
- Proficient in SAP, QuickBooks, Microsoft Excel, Word, Outlook, and Internet applications.
- Experience with ERP systems and financial reporting software.
- Excellent organizational, problem-solving, and decision-making abilities.
- Strong interpersonal and supervisory skills.
