Executive Admin Assistant

Job Duties:

• Efficiently manage the executive team’s calendars, scheduling meetings, appointments, and travel arrangements, and proactively handling any conflicts or adjustments
• Act as a primary point of contact between the executives and internal/external stakeholders, screening and prioritizing communications, and responding on their behalf when appropriate
• Plan and coordinate complex domestic and international travel, including flights, accommodations, ground transportation, and itineraries, ensuring a seamless travel experience
• Prepare agendas, gather necessary materials, and provide administrative support during meetings, including taking minutes, tracking action items, and following up on deliverables
• Manage expense reports and reimbursement requests for the executive team, ensuring accuracy and adherence to company policies. In addition, manage credit card activity and review for the entire organization
• Draft, proofread, and edit correspondence, reports, presentations, and other documents as needed
• Manage sensitive information with the utmost discretion and confidentiality, maintaining trust, and professionalism.
• Assist in coordinating and tracking projects and initiatives led by the executive team, ensuring deadlines and milestones are met
• Maintain and organize electronic and physical files, databases, and records related to executive functions
• Assist the executives in prioritizing tasks and commitments, ensuring they are focused on strategic objectives
• Foster positive working relationships with colleagues, partners, and stakeholders on behalf of the executive team
• Undertake ad-hoc projects and assignments as requested by the executives, which may include research, analysis, or other tasks
• Develop, train, and manage administrative assistants across the organization to ensure workload balance and smooth operations
• Maintains company confidential information
• Performs additional duties as assigned by the executive team

Requirements
Minimum Qualifications:

• Bachelors degree in a related field required
• At four-plus years of related experience in a clerical or related role required
• Proficiency in using company software including, but not limited to, Microsoft Office Suite and Salesforce required
• Excellent organizational skills and attention to detail required
• Excellent time management skills with a proven ability to meet deadlines required
• Excellent verbal and written communication skills required
• US work authorization without sponsorship required
• Ability to travel domestically twenty percent of the time required
• Must live in the greater Houston area required
• Ability to pass physical, drug, driving, and background check required
• Ability to physically push, pull, and lift 26lbs or more required
• Ability to sit, stand, and walk, stoop and bend for four-plus hours at a time required
• Alignment with company core values required

Preferred Qualifications:

• Masters in business administration or related field preferred
• Able to type a minimum of fifty words per minute preferred
  
  

Benefits:

• Medical, Dental, Vision, HSA, term life, AD&D, STD, LTD,
• 401K, profit sharing, and ESOP contributions
• PTO and paid holidays provided
• Scholarships and paid volunteerism available
• Advancement opportunities
• Competitive wages
• Family-friendly environment with average employee tenure above five years