Part-Time Front Office Coordinator

 Answer main phone line and directs calls
 Greet guests and providing necessary visitor information
 Receive, sort, and distribute business mail
 Maintain front office equipment including postage machine, copiers, shred bins, cubicles, etc.
 Order food for various events and assists with meeting setup
 Create and proofread documents and correspondence produced by business leaders
 Coordinate and manage the security card/ID badge administration and assignments
 Coordinate and assist with various vendors for general business functions; safety/facility, uniforms, vending machine, coffee machine, office supplies, etc.
 Manage uniform invoicing and employee distribution
 Maintain office supplies and provide updates about office equipment needs
 Update and maintain digital messaging monitors (reception, breakroom, etc.) throughout the facility
 May assist with travel arrangements
 Follow safety and security procedures
 May assist all departmental leaders with wide variety of administrative needs
 May assist with special departmental projects as requested
 Provides customer service to employees, managers, and guests
 Performs other related duties as requested
 Participate in Lean events with active involvement in CI initiatives
 Report unsafe acts or conditions to supervision immediately as noticed

Qualifications:
 High school diploma or equivalent required
 At least five years of administrative assistant or front office management experience in a fast-paced manufacturing environment
 Basic knowledge of office management systems and procedures
 Ability to operate general office equipment, copiers, printers, lamination machinery, postage machinery, etc.
 Excellent organizational skills and attention to detail
 Excellent written and verbal communication skills with employees of all levels
 Excellent interpersonal and customer service skills
 Proficient in Microsoft Office Suite and programs; including Outlook, PowerPoint, Excel and Word
 Experience working with and maintaining confidential information
 Excellent organizational skills and attention to detail
 Basic understanding of clerical procedures and systems such as recordkeeping and filing
 Experience working independently
 Must have a professional and positive attitude as well as a passion for continuous improvement
 Is open to change and new information

Preferred Qualifications:
 Some secondary education or degree
 Previous Executive Administrative Assistant experience
 Extensive knowledge of office management systems and procedures