Part-Time Office Assistant
Long Term Temporary - through May 2026
Pay: $15.60 per hour
Schedule: 19 hours per week
ESSENTIAL JOB FUNCTIONS
- Operate a variety of office equipment, such as a personal computer, printer, photocopier, facsimile, scanner, or calculator
- Provide information & assistance with routine and non-routine task and resolves problems from a multiple of individuals/faculty and customers/students
- Assist students, faculty, staff and visitors by handling their requests and providing routine information
- Provide excellent customer service support
- Responsible for procurement, budget management, reconciling accounts while communicating with internal and external vendors
- Monitor expenses charged against department accounts and track on budget spreadsheets
- Reconcile ProCard and T&E card expenses as they post
- Maintain budget report for purchases expensed, encumbered, and the remaining balance
- Create all travel and expense reports for department staff. Responsible for requisitions and purchase orders
- Responsible for ordering business cards for division staff
- Provide relevant technical support for students (with computers, laptops, phones, printers, copiers, and scanners
- Manage inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
- Participate in developing new programs, maintaining departmental records, student files and other documents
- Create procedures for a variety of office duties to better streamline office functions
- Recruit, train, and supervise student workers
- Oversee Suite appearance through facilities department when needed
- Assist with Information Sessions, making sure that there is a sign in sheet, certificates, signs being posted
- Submit marketing requests and work requests and take care of general maintenance requests for the division
- Order office and cashiering supplies to support daily operations
- Generate reports that help others track, evaluate, and complete tasks. The requests may come from or be assigned by manager, an instructor, or counselor in the division.
- These items may include but are not limited to syllabus and vitae checks, adjunct leave hours per instructors, important dates to e-mail to instructors like Official day and W day, rosters with telephone number, and academic advising rosters, etc.
- Responsible for other reasonable, related duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES:
- Strong attention to detail
- Proficiency with common office software (i.e. Microsoft Word, Excel, and PowerPoint).
- Strong oral and written communication skills
- Excellent customer service skills.
- Knowledge of general office practices and procedures.
- Ability to multi-task and prioritize work assignments
REQUIRED QUALIFICATIONS
- High School diploma or GED
