Sales Administrative Assistant
Temp to Hire
Pay: $21.00 - $25.00 per hour
SCOPE and PURPOSE
Applies to all activities and guidelines for operations performed by this position. This job description shall be reviewed on a regular basis.
RESPONSIBILITIES
• Review sales / rental contracts for management approval
• Processes sale and rental contracts into sales orders using SAP
• Provide administrative support to the sales department: creating spreadsheets correspondence, reports, and other documents
• Maintains related sales files and office records
• Coordinate with logistics to ensure timely deliveries
• Review shipping documents, delivery dates and updated sales orders and tracking
• File and review legal notices for rentals
• Communicate with internal departments regarding contract orders
• Assists with filling out and ensuring title work complies with all applicable state regulations
• Coordinates and reviews forms for Certificate of Origin to be sent to customers
• Answers routine questions about products, services, and order status
• Performs various other administrative duties and activities as assigned by supervisor
ORGANIZATION RELATIONSHIPS
Regardless of other duties, has a responsibility to follow production, safety, and quality procedures.
REQUIREMENTS
1. Education and Training – High school diploma or as deemed sufficient by management.
2. Technical Requirements – Proficient in Microsoft Office products, especially Word and Excel. Able to interpret a variety of instructions furnished in written, oral diagrammatic or schedule form. Able to organize, prioritize work and multi-task in a fast paced environment. Able to effectively compute discounts, interest, profit and loss, commission, markup and various other mathematical equations. Possess excellent communication skills. Able to apply principles of logical or scientific thinking to define problems, collect data and interpret an extensive variety of technical instructions in mathematical or diagrammatic form. Able to deal with several abstract and concrete variables. Willing and able to travel including internationally and available to work extended hours when required to complete projects on time.
3. Experience – 1 - 3 years of directly related training and/or experience.
4. Experience in handling large volume of paperwork and processes. Experience working in a high demanding administrative position and very detailed oriented.
5. Must be able to lift up to 50 lbs, stand, sit, kneel, crawl, see, read, hear, have the physical and mental ability to travel independently and the physical and mental ability to comply with customary workshop, office, job site work environments, safety requirements and other customary regulations and requirements in these environments.
